Automation for real estate teams
Property enquiries arrive from portals, ads, WhatsApp and calls — often at night and on weekends, and often for the same few listings. The teams that reply first and follow up consistently get the site visits. We automate the reply, qualification, scheduling and follow-up, so your agents spend their time on serious buyers.
Where the time goes
Enquiries from everywhere
Portals, ads, WhatsApp and calls — with no single list of who asked about what.
Slow first replies
A buyer who enquires at 9 PM has contacted three other agents by morning.
Unqualified leads
Agents spend hours on enquiries with no budget, timeline or real intent.
Follow-ups stop early
Buyers take weeks to decide; follow-up rarely lasts that long.
Workflows we build for real estate
Portal enquiry
- 1Enquiry arrives from a portal or ad form
- 2Instant WhatsApp reply with listing details
- 3Budget, location and timeline asked
- Qualified lead assigned to an agent
Site-visit scheduling
- 1Buyer asks to visit
- 2Available slots offered
- 3Visit confirmed with location pin
- Reminder before the visit and feedback after
Long follow-up
- 1Buyer not ready yet
- 2Relevant new listings shared over the following weeks
- 3Engagement tracked in the CRM
- Agent alerted when the buyer re-engages
Illustrative workflows — every system is built around your own process.
Tools we connect
- Property portal lead emails
- Meta / Google lead forms
- WhatsApp Business API
- HubSpot / Zoho / Google Sheets
- Google Calendar
- n8n
Respectful, opted-in messaging
Follow-ups go only to people who enquired or opted in, use approved WhatsApp templates, and stop when someone says they're not interested. Each agent sees the full history before they call.
Automation for real estate: common questions
Can it capture leads from property portals?
Usually, yes — most portals send enquiries by email or offer an integration, which we can read and route automatically.
Will buyers know they're talking to a system?
The first reply and scheduling are automated; conversations about price and negotiation go to your agents.
Can each agent get their own leads?
Yes. Leads can be routed by project, location, budget or round-robin, with the context attached.
Find out what's worth automating in your business
Tell us what your team does by hand. We'll map what can be automated and give you a fixed quote — free. If the audit finds nothing worth automating, we'll tell you straight.